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Meet with TrailAgent

Choose a time directly in our Calendly scheduler to discuss your pilot, automation roadmap, and how to scale efficiency across your business.

No Surprises

Every project ships with a written blueprint, so there are no surprises.

We don't just "try" AI. We engineer it with a specification-driven approach so your automation is predictable, aligned to your business, and built to scale.

This is our Specification Driven Development approach.

SPEC & PLAN

Detailed technical blueprints before building.

BUILD

AI-accelerated development of production-ready code.

TEST & REVIEW

Rigorous human-in-the-loop validation.

SHIP & REPEAT

Rapid deployment and iterative improvements.

Intelligent Intake

Convert physical interest into digital data. Use QR-driven pipelines to capture leads or applicants instantly from trucks, storefronts, or flyers.

Autonomous Triage

Stop manual screening. Our AI agents classify, score, and route incoming data 24/7 with zero bias and instant response times.

DOC

Document Engines

Automate your paperwork. From custom proposals to batch mailings, we build systems that generate your essential documents with one click.

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Workflow Bridging

Connect your scattered tools. We build the "connective tissue" between your email, calendar, and CRM to eliminate double-entry.

Case Study

A Lawrence moving company eliminated a 30 minute morning workflow with a press of a button.

Compounding Efficiency

Start with one pilot, compound gains across your entire operation. Our modular approach scales from department to department, creating an end-to-end autonomous ecosystem that multiplies your team's output without multiplying headcount.

Launch Your 30-Day Pilot →

Scale Methodically

The TrailAgent Roadmap

How we move from a single pilot to an end-to-end autonomous ecosystem.

Phase 1: Single Department Pilot

Launch your first automation in 30 days. Prove ROI with a focused process—hiring intake, lead screening, or document generation—before expanding.

Phase 2: Cross-Department Integration

Reuse your proven playbooks across other departments. Connect hiring to onboarding, sales to CRM, operations to reporting. Efficiency compounds.

Phase 3: Autonomous Ecosystem

Build end-to-end workflows that run unattended. Your AI agents handle intake, triage, processing, and reporting. You focus on strategy and growth.

Launch Your 30-Day Pilot

Milestones

Week 1: Blueprint

Define rules and automated responses.

Weeks 2-3: Build

Integration of QR, AI Triage, and Dashboard.

Week 4: Launch

End-to-end testing and deployment.

Pricing

Simple, transparent pricing

No retainers to sign before we've earned your trust. Start with a focused pilot or a quick assessment — and grow from there.

AI Opportunity Assessment — $750

Best for: not sure where to start · 1–2 sessions

Review of your current workflows

2–5 high-impact automation opportunities identified
ROI-focused recommendations
Written implementation roadmap
→ Fee credited toward any follow-on project

30-Day Automation Pilot — $3,500 Most popular

Best for: ready to automate one workflow · Delivered in 30 days or less

Discovery & requirements session
Written specification before we build
One production-ready automation
Testing, refinement & handoff

Hourly Consulting — $150/hour

Best for: advice or a quick enhancement · No minimum

Advisory & strategy sessions
Technical guidance
Small enhancements to existing systems
Second opinions on AI vendor proposals

Not sure which fits? Book a free 20-minute call — no commitment, no pitch.

About TrailAgent

I'm Jim VanOosten, founder of TrailAgent Solutions. I spent my career at IBM in Rochester, Minnesota — first as a software engineer, then in IT management — helping enterprise customers design and deploy real AI systems, including work alongside IBM Research on advanced AI solutions. I retired from IBM after a long career.

I started TrailAgent because small businesses deserve access to the same automation that gives large organizations their edge — without the enterprise price tag or the jargon. I'm based in Lawrence, Kansas, and I work with small teams in Lawrence, Topeka, and the surrounding region who are ready to stop doing by hand what a well-built system can do for them. Connect on LinkedIn.